Can I mass update the employees data?

Contents

Mass Update Employee data.
On Browser

Mass Update Employee data.

As an HR, you may have to update employee data when an employee changes his/her address, payment details etc... In some cases, you need to update bulk data. For this Emplify provides an easy way to update employee data in bulk mode.

On Browser

For mass updating employee data, you need to select imports module from app launcher window. After clicking on imports, you will be navigated to import browser window. In that window, you find different sections for imports like Assets, Rewards, Attendance etc… In that, you will find the Employee Data section.

In Employee Data section you observe different options for the employee.

  1. Employees Address: Update Only
  2. Employees Data: Create Only
  3. Employees Data: Update Only
  4. Employees Documents
  5. Employees Service Book

For mass update employee data, you need to select Employee Data: Update Only option. When you click on that option, a Right pane of window changes with a title employee data: update only. There you find Download import Template link. once you click on that link, a file with .xls format is downloaded

Imports Module

Import Browser window

When you click on that option, a right pane of window changes with a title employee data: update only. There you find Download import Template link. once you click on that link, a file with .xls format is downloaded.

That file is the default template to update employee data in Emplify. You need to give employee data based on that template only.

Download Import Template

Excel Template

For updating employee data, it is mandatory to give the employee ID. Based on employee ID Emplify identifies employee and update his/her data. After filling employees’ data in excel file you need to import that file into Emplify by clicking on the browse button.

Let us assume, you are going to update some employees’ grade and designation. For that you need to give employees new grade and designations in excel file after that you are going to upload excel file into Emplify.  

Employees Information

Preview of Imported Excel File

In next step confirm the file contents and match the name column fields. If all are matching then click on the done button and Continue Import button and final step is click on import button. Then it will show a success message if all the data is valid.

Match Column Fields

Click on Continue Import Button

Click on Import Button